RULES AND POLICIES

 

  • First and foremost, TableCon is a family friendly convention.

  • When in public, please keep all language and conversations PG-13.

  • No alcohol is allowed in convention areas. 

Children – As with all attendees, our goal is that children and their parents have fun while respecting the enjoyment of others. All attendees 10 and older must have a valid Table Con badge. Children under the age of 10 must always be accompanied by a parent or legal guardian; minors age 10-17 must have a responsible guardian present at Table Con at all times.

TABLECON CODE OF CONDUCT
TableCon is dedicated to providing a harassment-free and enjoyable convention experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion. 

We therefore expect attendees to follow these guidelines while they are within the venue or at any TableCon-sanctioned event. Convention attendees in violation of these rules may be given a warning or expelled from the conference without a refund at the discretion of the convention organizers.
 
HARASSMENT
We do not tolerate harassment of convention attendees, staff, or venue security in any form.
Harassment includes, but is not limited to:

•    Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion
•    Sexual images in public spaces
•    Deliberate intimidation, stalking, or following 
•    Harassing photography or recording
•    Sustained disruption during demos or events
•    Inappropriate physical contact
•    Unwelcome sexual attention
•    Advocating for, or encouraging, any of the above behaviors
 
GAMES WITH ADULT THEMES
We recognize that some games are geared toward adults and therefore contain mature themes and specific content that may be deemed offensive to others. We ask that attendees exercise caution when playing these sorts of games, making sure to pay attention to their surroundings and ensuring that all participants in a game are comfortable with the subject matter. Staff or volunteers may ask you to discontinue any game that we deem to be disruptive to the event or its attendees.
 
ENFORCEMENT
Attendees who are asked to stop any behavior are expected to comply immediately. If an attendee engages in behavior that violates these rules, con organizers retain the right to take any actions needed to keep the event a welcoming environment for all attendees including issuing a warning to the offender or removing the offender from the convention with no refund.
 
Event organizers may take action to address and/or prevent anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any attendees.
 
REPORTING
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible to a convention staff member or volunteer. 
 
PERSONAL CARE AND HYGIENE
We recognize that it can be easy to let time get away from you when you are playing games and you want to get the most out of your TableCon experience. For the health and safety of all attendees, we suggest everyone adhere to the 6-2-1 policy. Get at least six hours of sleep, eat at least two meals, and take at least one shower each day. If you believe someone has a health or hygiene-related issue that needs to be addressed, please notify a staff member or volunteer.

WAIVER / ASSUMPTION OF RISK / RELEASE OF LIABILITY
You agree to assume all risks of participating in TableCon and release TableCon from any liability for loss, damage, or injury (including illness, disability or death) to your person and property while attending, participating in, or becoming involved with TableCon. You specifically make the following representations and assurances to TableCon, acknowledging that TableCon would not permit your participation in TableCon without receiving such representations and assurances:


By agreeing to this Agreement, you acknowledge that you wish to participate in TableCon subject to the terms and conditions herein. You acknowledge and agree that TableCon involves some inherently dangerous activities. TableCon will use good faith efforts to conduct and manage TableCon, but you understand that it is not possible to make TableCon completely safe. You warrant and represent that you are sufficiently knowledgeable, skilled, and/or informed regarding TableCon to properly and fully judge the inherent risks of the TableCon.
You further acknowledge and agree that TableCon involves potential risks of serious personal injury, disability, illness, or even death. You represent that you have sufficient physical fitness to participate in TableCon and you have no medical reason or impairment that might otherwise prevent you from participating in TableCon. If you know or should know of any condition or problem that might prevent you from safely participating in TableCon, you agree that you will immediately advise TableCon and remove yourself from the TableCon.
In consideration of being allowed to attend, participate in, or become involved with TableCon, you hereby assume full responsibility for your own safety (including online safety) and accept all known and unanticipated risks of loss, damage, and injury (including illness, death or disability) to yourself and your property while attending, participating in, or becoming involved with TableCon, regardless of whether or not such risks are attributable to the negligence of others. By assuming and accepting all known and unanticipated risks, you completely absolve, waive, discharge, and release TableCon and all its employees, advisers, consultants, members, contractors, organizers, operators, volunteers, sponsors, or other persons affiliated with TableCon and all facility staff, guests, fellow participants, landlords, owners, management companies and the like (collectively the "Indemnified Parties") from any legal duty for your safety or any liability for your harm, to the maximum extent permitted by law.


In consideration of being allowed to attend, participate in, or become involved with TableCon, you hereby agree to release, waive, discharge, hold harmless, defend, and indemnify the Indemnified Parties from and against any and all liability, claims, demands, controversy, lawsuits, or possible causes of action ("Claims") that may accrue or arise from any loss, damage, or injury (including illness, death or disability) to your person and property that is in any way related to or arising in connection with your attendance at, participation in, or involvement with TableCon, regardless of whether or not such Claims are attributable in whole or in part to any act, omission, or negligence of the Indemnified Parties. You agree that the Indemnified Parties will not be legally responsible for any loss, damage, and injury (including illness, death or disability) to your person and property arising out of or in any way connected to TableCon, however caused and on any theory of liability whatsoever (whether in contract, tort, negligence, strict liability, or otherwise), including but not limited to the Indemnified Party's own negligence. Such defense and indemnification shall include all reasonable costs, expenses, and attorney's fees that may be associated with any Claims. You further agree that you will not cause, encourage, promulgate, support, or cooperate with (unless such cooperation is judicially mandated) any Claims to be brought against the Indemnified Parties.


You understand that the above release and assumption of risk is intended to provide a comprehensive release of liability but is not intended to assert any defenses that are prohibited by law. The release and assumption of risk shall be enforceable to the fullest extent allowed by law. If any portion of the release and assumption of risk is held invalid, those parts that are not held invalid shall continue in full force and effect. The terms of the above release and assumption of risk shall apply to and be binding on yourself, your spouse, your heirs, all members of your family, executors, administrators, representatives, and assigns.


GENERAL PROVISIONS
You understand this Agreement is a binding contract that supersedes any other agreements or representations and is intended to provide a comprehensive release of liability but is not intended to assert any defenses which are prohibited by law. The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision. The parties hereby irrevocably and unconditionally consent to submit to the exclusive jurisdiction of the United States District Court for the Western District of Arkansas any actions, suits, or proceedings arising out of or relating to this Agreement and irrevocably and unconditionally waive any objection to the laying of venue of any action, suit, or proceeding arising out of this Agreement. The parties hereby irrevocably waive all rights to trial by jury in any action, proceeding, or counterclaim (whether based on contract, tort, or otherwise) arising out of or otherwise relating to this Agreement.

 

EXPLOITATION OF NAME AND LIKENESS
In consideration of being allowed to participate in TableCon, you hereby agree that TableCon may photograph and/or record your likeness and/or voice and your participation in TableCon and without any additional consideration, you hereby agree that TableCon and its assigns and/or licensees may distribute, exhibit, broadcast, exploit, advertise, publicize, and promote your name, biographical material, likeness, voice, and performance in and in connection with the TableCon or other TableCon events. You further agree that TableCon may edit your appearance therein and you waive any personal or proprietary rights with respect thereto. You represent and warrant to TableCon that you have not made any contract or commitment in conflict with this grant of rights to TableCon. Nothing herein contained shall obligate TableCon to make or cause to be made any broadcast or other use of said appearance, or to exercise any of the rights granted to TableCon herein.

REFUND POLICY
All refunds must be done before October 1, 2021.

If the TableCon cancels, there will be an attempt to reschedule the event, if the event can not be rescheduled then a refund will be issued for the tickets purchased.